A club officer has a very important role within Toastmasters International. The success of a club and its members depend on how well you and your fellow club officers execute your responsibilities. By providing leadership and support, you can foster a positive environment conducive to members’ personal and professional growth, allowing them to achieve their Toastmasters education program goals. Club Leadership Handbook is a great source of information for new executive members.
The purpose of this workbook is to assist club officers in knowing and understanding their role as a club officer. It has been prepared as a checklist, so individuals can keep track of their tasks and responsibilities to ensure they do not miss completing important tasks critical to the success of your club.
President
• Leads the club
• Promotes excellence
• Presides over club meetings
• Chairs executive committee & conducts club business
• Understand & use the distinguished club plan
• Prepares and submits semi-annual reports to international
• Coaches other officers
• Attends and votes at area & district meetings
• Votes at regional & international meetings
• Attends district training sessions
• Pathways Base Camp Manager for Club
VP Education
• Plans dynamic club meetings
• Surveys member needs to direct planning
• Promotes the educational program
• Orients new members to Toastmasters & club
• Helps all members become effective evaluators
• Arranges for Speechcraft and other modules.
• Arranges for Youth Leadership
• Presides in the absence of the president
• Encourage members to participate in activities
• Administers speech contests
• Attends & participates in the executive committee
• Pathways Base Camp Manager for Club
• Attends and votes at area & district meetings
• Votes at regional & international meetings
• Attends district training sessions
VP Membership
• Builds club membership
• Increases member satisfaction
• Prepares the semi-annual membership report
• Chairs the membership committee
• Attends & participates in the executive committee
• Attends district training sessions
VP Public Relations
• Creates a public relations program
• Prepares publicity materials • Produces the club newsletter
• Writes for company or community publications
• Chairs the public relations committee
• Attends & participates in the executive committee
• Attends district training sessions
Treasurer
• Prepares an annual budget
• Provides bank with new signature card
• Notifies each club member of dues payable
• Collects dues and fees
• Issues checks for dues and other expenses
• Pays bills promptly
• Keeps full and accurate records
• Presents a monthly financial report
• Submits the club account for audit
• Responds to government or tax agency inquiries
• Attends & participates in the executive committee
• Attends district training sessions
Secretary
• Maintains accurate membership roster
• Records & reads meeting minutes
• Assists with the semi-annual membership report
• Reports new officers to international and district
• Orders supplies from Toastmasters website
• Keeps the club constitution & bylaws
• Maintains general club correspondence
• Attends & participates in the executive committee
• Attends district training sessions
• Pathways Base Camp Manager for Club
Sergeant At Arms
• Arranges meeting room and equipment
• Greets all guests & members
• Arranges food service at meal meetings
• Maintains the club’s equipment & materials
• Chairs the social committee
• Attends & participates in the executive committee
• Attends district training sessions
Past President
• Provides guidance and serves as a resource
• Chairs the nominating committee
• Helps with the distinguished club plan
• Promotes the club’s efforts to be distinguished
• Attends district training sessions
“Let’s build something together.”